The City of San Mateo Public Works Department is looking for an experienced Maintenance Planner
Recruitment will be opened until filled. This recruitment is subject to close at any time without notice. Applicants are encouraged to apply as soon as possible.
Why Join our Department? The Public Works Department is comprised of Regulatory Compliance, Engineering, Field Maintenance, Facilities/Fleet, Wastewater Treatment, and Asset Management Divisions. Each division is led by one of two Deputy Directors, who report to the Director of Public Works. The department is responsible for the City’s major capital projects and infrastructure including streets, streetlights, traffic signals, publicly owned facilities, sewer and storm conveyance systems, wastewater treatment plant, pump stations, a major lagoon, dams and levees; as well as solid waste and all environmental programs. The Environmental Compliance Division is responsible for regulatory compliance related to Stormwater, Air Permitting, Hazardous Waste, Solid Waste, Federal Pretreatment, Aquatic Pesticides, and other environmental programs.
The Public Works Department is committed to high performance standards, utilizing best practices relative to performance management and team-oriented approaches. Our mission is to enhance the community and its environment by providing sustainable stewardship and innovative approaches to Public Works services. Our team is comprised of individuals with diverse talents and experience in various fields. We will provide you with a wide range of opportunities in a team-based collaborative environment while helping you achieve your professional goals. Look to some of the reasons why the City of San Mateo is a great place to work, https://youtu.be/_GTIzeSpc_g
What You’ll Do The Maintenance Planner operates, maintains, and serves as administrator for the Computerized Maintenance Management System (CMMS) software and related databases in support of wastewater treatment plant operations and maintenance; to plan and schedule maintenance, installation, overhaul and repair of equipment; and to obtain quotes and bids for equipment and support services.
For a complete list of duties, reference our job specifications at www.cityofsanmateo.org.
Examples of Important and Essential Duties - Duties may include but are not limited to, the following: • Serve as the system administrator for the Computerized Maintenance Management System (CMMS) for the City’s wastewater treatment plant; troubleshoot and perform tests to ensure the computerized program is working properly and to ensure the consistency of data output. • Coordinate with operations and maintenance personnel to identify plant maintenance needs to include in a comprehensive preventative maintenance program; obtain technical information, plans, sketches, and written instructions to assist with defining project scope and estimating time, labor, equipment, and material needs as well as safety equipment, permits, and plans for specific maintenance projects. • Develop repair plans by reviewing work orders, clarifying intent with originators, determining scope of work for each job, and ensuring that repair parts and materials are received prior to commencement of jobs; coordinate and schedule jobs with other outside vendors and/or contractors prior to commencement of work. • Collect details pertaining to installation, maintenance and repair history and other information to ensure a current and complete record of work and site documentation; interpret, prepare, and update a variety of charts, graphs, records, correspondence, and reports. • Develop failure analysis and preventative and predictive maintenance plans and requirements for equipment by researching the manufacture’s maintenance recommendations; define, compile, and incorporate these maintenance activities in the CMMS. • Research, compile and prepare reports and documentation on various assigned projects; review overall program components and develop, recommend, and implement modifications; maintain records of findings and corrective actions. • Prepare weekly, monthly, and annual activity reports; monitor and report on status of maintenance projects; complete and maintain records. • Guide the issuance and distribution of materials, supplies, parts, tools, and equipment; maintain the warehouse inventory and non-inventory items by preparing purchase orders for department signature; order materials and supplies via open purchase order system; coordinate and organize contracted services. • Participate in the preparation of plans and specifications for parts, materials and services related to the repair and modification of plant equipment; participate in the selection of contractors and vendors; and participate in the review of submittals for compliance with various Federal, State, and local regulations and requirements. • Train users of the CMMS, including customer familiarization with system capabilities, functionality and ad hoc reporting. • Fully utilize the computerized work systems in accordance with work flow processes. • Develop, write, schedule, calendar, distribute and update methods and procedures for preventive maintenance activities. • Maintain current records and accurate inventory regarding plant equipment and facilities; take appropriate action when new or retired equipment is acquired. • Plan work orders and suborders to include, but not limited to, description of work, methods, special instructions, printed materials, spare-parts list, special tools, equipment, prerequisite activities, technical support, estimated man-hours and estimated durations of work order. • Prepare routine reports identifying potential problem areas, recommendations for equipment overhauls, potential equipment modifications, and other issues. • Compile cost estimates on major equipment repair/overhaul. • Provide budget support as it relates to future year maintenance. • Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Performs related duties as assigned.
Who You Are • An individual who possesses thorough knowledge of principles and practices of asset management systems administration, including preventative and predictive maintenance systems; Wastewater treatment operations and equipment, including instrumentation, electrical, control, and mechanical methods and technology used in the maintenance, operation, and upgrading of utility facilities; preventative maintenance techniques and schedules; purchasing and procurement procedures common to a public agency; principles of inventory and contract management; principles of project management; modern office equipment and methods including use of applicable computer applications; techniques and principles of effective interpersonal communication; principles and practices of safety management; pertinent local, State and Federal laws, codes, ordinances, City functions, policies, rules and regulations; research methods and techniques; computer software, including word processing, data base, spreadsheet and accounting applications; English usage, spelling, punctuation and grammar; and arithmetic, basic mathematical calculations and statistics and statistical methods.
• An individual who possesses the ability to perform technical duties related to the development, implementation and maintenance of a comprehensive preventative maintenance management program; on a continuous basis, sit at a desk; intermittently twist and reach office equipment; write and use keyboard to communicate through written means; perform simple grasping, pushing, pulling, and fine manipulation; lift or carry weight of 50 pounds or less; intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures and work orders; explain operations and jobs to staff; read, interpret, and follow contract drawings, blue prints, and equipment diagrams; interpret and explain pertinent preventative maintenance standards and department policies and procedures; estimate labor and materials required to correct mechanical problems; effectively research and recommend the purchase of various materials and equipment necessary to maintain a wastewater treatment plant; effectively monitor contracts and the work of contractors to ensure the City’s interests are met; operate a personal computer utilizing spreadsheet, word processing and database software at an intermediate to advanced level; use computers and handheld devices in the course of work; properly operate a forklift, to load, unload and store materials; collect, compile, analyze and present a variety of data in a meaningful way; interpret, apply and explain laws, rules, code and City policies and procedures; understand and translate City policies and practices into everyday working practices; make sound decisions with solid problem solving methods; use principles of effective industrial safety including use of equipment in a proper and safe manner, use of preventative personal ergonomic techniques, and maintenance of safe housekeeping in personal and common workspaces; be an integral team player, which involves flexibility, cooperation and communication; establish and maintain effective working relationships with those contacted in the course of work; communicate clearly and concisely, both orally and in writing.
What You Bring • You possess two (2) years of responsible experience involving the maintenance and repair of a wastewater treatment facility system or two (2) years experience in computerized maintenance management system operation and inventory control.
• You have the education Equivalent to an Associate’s degree from an accredited college or university with major course work in civil, mechanical, or electrical engineering technology or a related field.
• Possession of, or ability to obtain, a valid California driver’s license.
Bonus Points (highly desirable) • Possession of a valid CWEA Mechanical Technologist certification is highly desirable.
ADA Special Requirement: Essential duties require the following physical abilities and work environment: Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, reach, twist, climb, and lift 50 pounds; exposure to extreme noise, outdoors, vibration, confining work space, chemicals, dust, toxic waste, explosive materials, mechanical hazards, and electrical hazards; availability for on-call. Ability to wear a respirator and maintain a face seal while using a respirator.
What We Offer • Comprehensive benefits package including generous paid leave and health benefits • CalPERS retirement 2% @ 55 for classic members; 2% @ 62 for new members. Classic employees contribute 7.96% to CalPERS and New members contribute 6.75% to CalPERS with participation in the Social Security Program • Retirement Health Savings Account: City contribution of 0.75% of base salary • Deferred Compensation: City will contribute 1% and match up to 0.5% of base salary • Free Fitness classes through City of San Mateo Parks and Recreation, Employee Assistance Program and Credit Union Membership • Bilingual Diff: $195 monthly (if applicable) • Employee housing loan up to $7,500 for home purchase or rental move-in assistance in the City of San Mateo • This classification is represented by the SEIU Maintenance unit
Are You Ready? Apply. Submit an online application, résumé (strongly encouraged) and supplemental questionnaire at https://www.calopps.org/city-of-san-mateo or to the Human Resources Department, City of San Mateo, 330 W. 20th Avenue, San Mateo, CA 94403, (650) 522-7260.
Application Deadline Recruitment will be opened until filled. This recruitment is subject to close at any time without notice. Applicants are encouraged to apply as soon as possible. First review of applications will be February 26, 2021.
Interview Process All applications, résumés (strongly encouraged) and supplemental questionnaires received will be reviewed for minimum qualifications. Applications with "see résumé" as a substitution for the work experience description, those with unclear past employment information, or those with insufficient information to evaluate possession of minimum qualifications will not be considered; missing information cannot be assumed. A limited number of the most highly qualified applicants will be invited to participate in the examination process, which may consist of an oral panel interview via Zoom tentatively scheduled for Wednesday, March 17, 2021.
An eligible list will be established for those who pass the examination process. Current and future vacancies may be filled from this list. The list will remain in effect for at least 6 months with the possibility of an extension for an additional 6 months. Once placed on an eligible list, and at the time a vacancy occurs, eligible candidates may be contacted by the hiring department and scheduled for additional department interviews.
The Public Works Department will contact applicants from the employment list for a departmental interview.
Note: The City of San Mateo reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process. ALL RESPONSES WILL BE CONDUCTED VIA THE EMAIL ADDRESS PROVIDED IN YOUR ONLINE APPLICATION. Therefore, it is imperative that you provide an email address to which you have access, and it is recommended that you frequently check your email for notices from: sanmateo@CalOpps.org
Fine Print Prior to hire, candidates will be required to successfully complete a pre-employment process, including a driving record review, reference check, and Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background checks. A conviction history will not necessarily disqualify an applicant from appointment. The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, age, religion, ancestry, physical or mental disability, sexual preference, marital status, or national origin. It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. In compliance with the Americans with Disabilities Act, applicants requiring accommodations for any part of the testing or recruitment process must notify firstname.lastname@example.org or (650) 522-7264 seven (7) days in advance of the deadline for the part of the process requiring accommodations. Do not upload any documents related to your request for accommodation in CalOpps. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.
Internal Number: 20-41
About City of San Mateo
Why Join the City of San Mateo?
Come be part of the City of San Mateo team. You would be joining an organization of over 460 people who work for the City of San Mateo and whose mission it is to serve the community with a collaborative, innovative and professional spirit. We are looking for someone who embodies our shared values of respect, creativity, inclusivity, transparency, and integrity in their words and actions.