COMMENTS: The City of Coos Bay is soliciting applications for the position of Wastewater Treatment Supervisor. To apply for the position, interested parties should submit a city application, resume, and letter of interest to the City Manager’s Office. City applications are available from the City Manager’s Office, City Hall, 500 Central Avenue, Coos Bay, Oregon 97420, by telephone 541-269-8912, or listed under Government, Job Openings on the City’s website www.coosbay.org
The deadline for receiving completed applications is 5:00 p.m., March 15, 2021. Applications postmarked on or by March 15, 2021 will be accepted. Please include a valid e-mail address where you can be contacted. All notifications regarding your status in the selection process will be made via electronic mail.
The City of Coos Bay is an affirmative action/equal opportunity employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, handicap or any other non-merit factor. If reasonable accommodation is required to complete the application process, please contact the City Manager’s Office at 541-269-8912 during the hours of Monday through Friday, 8:00 a.m. through 5:00 p.m.
GENERAL STATEMENT OF DUTIES: Plan, coordinate, direct, and supervise all operations and programs relating to the city's wastewater treatment plant, biosolids program, pretreatment program and water quality laboratory in a safe, continuous, and cost-effective manner, in compliance with local, state and federal rules and regulations. Plans, organizes, controls, and directs the activities of the treatment group; performs related work as required.
SUPERVISION RECEIVED: Works under the general guidance and direction of the wastewater superintendent.
SUPERVISION EXERCISED: Directs the activities of the treatment group which can include scheduling and assigning work, mentoring, coaching, training, developing work plans, and reviewing work for completion, evaluating performance and providing necessary feedback to employee, setting work standards, imposing or effectively recommending necessary disciplinary action, responding to grievances, and making or effectively recommending hiring and termination decisions. The treatment supervisor may supervise the following positions: Lead Operator, Operator II, Operator I, Operator in Training.
TYPICAL EXAMPLES OF WORK: An employee in this classification may perform any of the following duties. The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.
Plans, directs, and monitors the city's wastewater treatment plant operations and water quality laboratory for continuous, safe and cost-effective operation. Manages biosolids and environmental monitoring programs. Ensures accuracy of reports to regulatory agencies and signs reports on behalf of the city's wastewater utility.
Manages and maintains operating facilities and equipment. Assures treatment process adheres to established DEQ and EPA regulations, and maintains required documentation and records. Develops goals, objectives, policies and maintenance programs to minimize equipment downtime and service interruptions. Utilizes staff efficiently and effectively to cover facility operations.
Develops, implements, and monitors operational and maintenance work plans, processes, and procedures to achieve work group objectives and performance measures.
Maintains knowledge base to communicate, administer, and ensure compliance with all state and federal programs and regulations related to the Clean Water Act, OSHA, and all other applicable rules and laws. Prepares and submits necessary monitoring information to appropriate State and federal agencies for compliance with regulations.
Evaluates effectiveness of services and programs and recommends improvements and modifications. Researches regulatory developments and formulates strategies to meet operational and maintenance requirements. Provides quality assurance management. Forecasts and plans for short and long-range operational needs. Participates in design review, to include equipment evaluation, research and recommendation of improved process design.
Writes letters, memorandums, technical documents, and reports related to the operation, strategic planning, and management of areas of responsibility. Develops or directs the development of technical information resources, project data, and historical reference files.
Develops, manages, and monitors the budget for the assigned budget area. Establishes and monitors appropriate department financial measures. Interprets and uses financial data to make informed business decisions. Assists the wastewater superintendent in the preparation of the annual budget for the treatment group. Reviews and monitors expenditures to remain within established budgetary constraints. Authorizes purchases and signs purchase orders.
Monitors and coordinates purchasing of materials, equipment, and supplies to comply with procurement rules and to remain within established budgetary constraints.
Provides expert consultation, assistance, technical advice, and support to the wastewater superintendent. Participates in division planning and coordination.
Functions as a team member in the management and operation of assigned program areas. Provides technical and operational input for improvements to assigned areas, provides technical guidance to ensure highly productive and effective work teams and programs. Coordinates activities with other supervisors, managers, and work groups.
Completes investigations, studies, and reports as directed. Directs and participates in research and analyses and prepares recommendations and reports pertaining to the operations, construction and maintenance of the city's collection systems, regulatory compliance issues and regulations, capital development, staffing requirements and other technical and management issues.
Demonstrates understanding and good judgment in the evaluation of complex technical and/or financial information and alternatives related to program and policy development.
Responds to emergency calls during business hours and after hours, and coordinates emergency response activities. Must be able to respond to calls within 30 minutes. If situation warrants it, must be able to respond on site within 60 minutes.
Effectively promotes and supervises a safe work environment. Complies with all safety rules and performs work in a safe manner. Ensures staff maintains a safe working environment in compliance with federal, state, and city health and safety guidelines and regulations.
Responsible for the divisional management of the city’s computerized maintenance management system (CMMS) as they relate to wastewater treatment and the treatment facilities.
Maintains a variety of records relating to inspections, corrective and preventative maintenance activity, consumption, system cleaning, and Maintains records with the aid of a computerized maintenance management system (CMMS).
Develops, improves, implements, and maintains division’s preventive maintenance program. Monitors PM completion efficiency and backlog and recommends actions to maintain completion compliance.
Manages and evaluates safety, training, and security policies and procedures. Investigates accidents and claims and implements modifications as required. Conducts staff safety meetings and ensures safety inspections are conducted as required.
Provides guidance for construction, operation, and maintenance of city facilities and
Instructs the staff in the safety and health risks associated with confined spaces and hazardous gases, safety equipment and safe working procedures related to wastewater operations.
Effectively supervises assigned staff. Performs personnel duties such as selection, coaching/mentoring, training, employee/labor relations, evaluating performance, succession planning, discipline, and termination. Creates and maintains an effective work environment by communicating goals and expectations for staff performance, counseling employees as appropriate, and supporting employee engagement efforts.
Communicates with the public, local officials, other municipalities, and other city departments on matters related to the wastewater treatment facility. Develops and provides public information and educational services. Participates in and represents the city at technical conferences, wastewater task force meetings, professional organizations, and public meetings. Serves as a liaison to private contractors, engineers, property owners, and regulating agencies in matters related to operation of a wastewater treatment facility. Answers questions and provides information to the public; investigates complaints and recommends corrective action as necessary to resolve complaints.
Studies, develops, and implements standard operating procedures (SOPs) to improve the efficiency and safety of division's activities. Develops and implements training programs for staff related to proper procedures and evaluates performance.
Attends meetings and/or serves on a variety of city committees and task teams.
Attends necessary training to maintain state certification levels.
Acts ethically and honestly; applies ethical standards of behavior to daily work activities and interactions. Builds confidence in the city through own actions.
Represents the City of Coos Bay by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor. Regards everyone, internal and external, as a customer and delivers the best service possible in a respectful and patient manner.
Assists other staff in the performance of their duties as assigned.
Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance and adherence to working hours.
Performs related work as required.
Maintains effective work relationships.
Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance.
Operates and drives a motor vehicle and/or truck safely and legally.
DESIRABLE QUALIFICATIONS FOR EMPLOYMENT
KNOWLEDGE, SKILL AND ABILITY: It is anticipated that the treatment supervisor has the knowledge listed under “Experience and Training”. It is anticipated that the treatment supervisor has effective oral and written communication skills. Is proficient in the operation of standard office equipment including computers; and operation of listed tools and equipment used. Possesses skill and experience dealing with the public. It is anticipated the treatment supervisor has the ability to plan, assign, and supervise the work of subordinates to accomplish goals and objectives; and assist the wastewater superintendent in preparing and presenting comprehensive written and oral reports on technical and complex issues to a nontechnical audience.
High level of technical expertise in wastewater treatment, including activated sludge treatment, anaerobic digestion, and solids handling, and a broad knowledge of wastewater utility operations. Knowledge of modern principles and practice of a public wastewater treatment plant operation, and maintenance methods, materials, and equipment used in treatment plants. Knowledge of the federal Clean Water Act, the National Pollutant Discharge Elimination System, Oregon Department of Environmental Quality, and other applicable rules and regulations pertaining to wastewater and their relationship to the wastewater utility. Ability to interpret and apply applicable local, state and federal regulatory requirements. Knowledge of principles of supervision and personnel practices, and budgeting and records keeping. Ability to work under time constraints, manage evolving situations, perform multiple tasks effectively, evaluate and motivate staff to maximize organizational efficiency and effectiveness.
Ability to read plans, specifications, engineering drawings, and interpret maps. Ability to develop and implement operations and maintenance management programs and procedures. Strong leadership, communication and organizational skills. Ability to plan, assign and supervise the work of subordinates to accomplish goals and objectives. Effective written and oral communication skills. Ability to make appropriate decisions, apply independent judgment, solve complex problems and prioritize support activities and programs in a cost-effective manner. Working knowledge of Computer Maintenance Management Systems (CMMS), which includes the ability to create job plans, preventative maintenance plans, and run relevant reports. The treatment supervisor must have a valid State of Oregon Wastewater Operations IV certification or the ability to obtain these credentials within six months. The treatment supervisor must have possession of or ability to obtain a valid Oregon driver's license. The treatment supervisor shall not unduly risk the health or safety of themselves or others in the workplace. After (regular) hours work often required as this position is considered “First Response” essential personnel which is required to report to work for scheduled shifts, as well as any extra hours required.
ESSENTIAL FUNCTIONS: An employee in this position must have the ability to read and interpret complex regulations; to multi-task and complete work in a timely and accurate manner; to work independently; to communicate effectively orally and in writing. Must have a thorough knowledge of modern principles, practices and techniques in construction, engineering, and administration especially in the area of wastewater treatment and collections. Must be able to develop and maintain positive cooperative team-oriented relationships with co-workers, supervisors, managers, and other you come in contact with.
EXPERIENCE AND TRAINING: Minimum of an associate degree in water/wastewater technology, engineering, or environmental science, six years of field experience in wastewater treatment/operations including at least three years of being direct responsible charge, two of which must have been in a role leading other staff; or any satisfactory equivalent combination of education and experience.
TOOLS AND EQUIPMENT USED: In the performance of job duties, the employee will use a personal computer and various software programs; computerized maintenance management system; motor vehicle; calculator; base radio; phone; copy and fax machines; and other related tools and equipment.
PHYSICAL DEMANDS: The physical demands described here (including lifting, mobility, movement, manual dexterity) are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In the performance of job duties, the employee will work in an office setting as well as outdoors and can be exposed to inclement weather. A moderate amount of outdoor work is required. Hand-eye coordination is necessary to operate computers and various pieces of equipment. While performing the duties of this job, the employee is frequently required to stand; sit; walk; talk or hear; use hands to finger, handle, feel, or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required of this job include close, distance, color and peripheral vision; depth perception; and the ability to adjust focus. Manual dexterity and coordination are required to perform the work. This is used while operating equipment such as computer keyboards, calculator, telephones.
WORK ENVIRONMENT: The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In the performance of the job duties, the employee will work in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and may be exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually quiet to moderate. The field work environment frequently involves machinery and construction noise.
GUIDELINES: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
HIRING PROCESS: Applicants must complete and submit the required City application packet by 5:00 p.m. March 15, 2021 as specified in this job announcement. All applicants will be notified of the final status of their application.
Application Acceptance Period: ...............................Feb. 10th – March 15th
Review of Applications: ............................................March 16th – March 19th
Interviews with Selected Candidates: .......................March 22nd – March 26th
Follow-up Interviews (as needed): ............................March 29th – March 30th
Probable Date for Offer of Employment: ...................March 31st – April 2nd
EMPLOYEE BENEFITS: Employees work in a strong team-oriented environment and receive a generous employee benefit package which includes eleven paid holidays, vacation and sick leave, life and accidental death and dismemberment insurance, long term disability, medical, dental and vision insurance, and retirement through the Public Employees Retirement System. The City pays 90% of the medical and dental insurance premium for the employee and their family.
INFORMATION ABOUT THE COMMUNITY: Information about the City of Coos Bay and the Bay Area is available at http://www.coosbay.org.
Internal Number: City of Coos Bay
About City of Coos Bay
Coos Bay is a great place to live, work and play surrounded by a beautiful protected bay, lush emerald forests and the mighty Pacific Ocean. Historically known as Marshfield, Coos Bay celebrates a history in shipbuilding and lumber products while serving as the regional hub for Oregon's south coast. Coos Bay proudly stands today as the largest city on the Oregon coast, with a population of 16,615, and is the medical, education, retail, and professional center for the south coast region.