Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.
Description
Performs complex work in support of contract administration activities for Metro's acquisition of goods and services.
Senior-level experience performing complex contract administration duties from pre-award to post award activities, such as, solicitations, determination of merit for changes to scope work, negotiations of complex change orders and modifications, close-out and in-depth knowledge of rules, regulations and laws for major and facilities capital engineering and construction projects,
Recruitment Timelines: Interviews are projected to be scheduled for the week of September 8, 2025. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.
Examples of Duties
Leads the planning, development, and execution, including reviews and comments, on Request for Proposals (RFPs) and Invitation for Bids (IFBs), as necessary
Meets with internal and external clients to anticipate requirements
Establishes evaluation criteria
Prepares packages for advertising, printing, and distribution
Conducts pre-bid and pre-proposal meetings to answer questions and set schedules
Receives bids and proposals, acts as chairperson on bid/proposal evaluation team, and makes awards recommendations and formalizes awards
Prepares various contract award letters and notices
Responds to bid and proposal award protests
Participates in initial contractor and consultant conferences
Conducts negotiations as necessary
Completes final draft of contracts
Responsible for contract management activities after award
Liaises with Metro's vendors and internal clients
Maintains all records associated with an acquisition
Supports Metro's diverse and economically disadvantaged programs, as well as other initiatives as assigned
Reviews and approves invoices and payments
Negotiates and approves change orders, task orders, contract work orders, and contract modifications
Coordinates escrow agreements
Attends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administration
Monitors contract compliance
Assists in developing claim strategies designed to minimize damage assessment and effect on schedules
Arranges and participates in final inspection and prepares closeout documents
Prepares monthly status reports, summaries, and other correspondence
Briefs management on assigned projects and give oral presentations as applicable
Provides guidance and assistance to lower-level employees
Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
(KM)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro locations:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Open: Monday through Friday, 8am-4pm
(Closed Sat & Sun)
Metro Talent Hub
8501 S. Evermont Place
Los Angeles, CA 90044
Open: Monday through Friday, 9am-5pm
(Closed Sat & Sun)
East Los Angeles Customer Center
4501 B Whittier Blvd
Los Angeles, CA 90022
Open: Tuesday through Saturday, 10am to 6pm
(Closed Sun & Mon)
Wilshire/Vermont Customer Center
3183 Wilshire Blvd, Ste 174
Los Angeles, CA 90010
Open: Monday through Friday, 10am-6pm
(Closed Sat & Sun)
Rosa Parks Customer Center
Willowbrook/Rosa Parks Station
11720 Wilmington Ave
Los Angeles, CA 90059
Open: Monday through Friday, 6am to 6:30pm
(Closed Sat & Sun)
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Employer Los Angeles County Metropolitan Transportation Authority (CA)
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred
Experience
Five years of relevant experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment
Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
Experience performing contract administration duties from cradle to grave for facilities capital engineering and construction projects.
Experience leading negotiations for construction change orders, contract modifications, and dispute resolutions for facilities capital engineering and construction projects.
Experience identifying and resolving complex contract issues by applying business financial principles, governing laws, Federal and California Codes, and FAR Part 31.
Essential Knowledge
Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
Theories, principles, and practices of public procurement, supply chain management, contract administration and/or practice of public agencies
Applicable local, state, and federal laws, rules, regulations and policies pertaining to public procurement
Financial and mathematical analysis, and statistical research
Theories, principles and practices of project management
Principles of supervision
Applicable business software applications
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Performing complex contract administration and management work
Planning, organizing, and coordinating the work of an integrated project team to perform contract administration functions
Interviewing and evaluating contract proposal respondents
Acquiring and analyzing information and resources, identifying problems, and making decisions in support of Metro's goals
Exercising sound judgment and creativity in making decisions
Determining strategies to achieve goals
Influencing, mediating, and negotiating
Communicating effectively both orally and in writing
Interacting professionally with various levels of Metro employees and outside representatives
Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
Serve as liaison across the organization to enhance, improve, and develop policies and procedures
Think and act independently
Meet tight time constraints
Handle highly confidential material
Represent Metro before the public
Prepare comprehensive reports, contracts, specifications, correspondence, RFPs, and IFBs
Perform cost analysis
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
Overseeing, training, and motivating assigned staff
Travel to offsite locations
Read, write, speak, and understand English
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation
Close exposure to computer monitors and video screen
Physical Effort Required
Sitting at a desk or table
Operate a telephone or other telecommunications device and communicate through the medium
Type and use a keyboard and mouse to perform necessary computer-based functions
Communicating through speech in the English language required
